4th Quarter HR Checklist: What Every Company Should Prioritize Before Year-End

As the year draws to a close, HR teams and business leaders face a unique set of challenges and opportunities. The fourth quarter is the perfect time to ensure your organization is compliant, your people are supported, and your business is set up for success in the new year. Here’s a quick, actionable guide to help you navigate the most critical HR priorities for Q4 and year-end.

1. Review & Update Employee Records

• Ensure all employee information (addresses, tax forms, emergency contacts) is current.

• Confirm contractor vs. employee classifications to avoid compliance headaches.

• Prepare for annual reporting and W-2/1099 distribution.

2. Conduct Benefits & Open Enrollment

• Communicate open enrollment dates and options clearly to all employees.

• Review benefits offerings—are they competitive and meeting employee needs?

• Confirm compliance with ACA and other benefits-related regulations.

3. Performance Reviews & Goal Setting

• Schedule and complete annual performance evaluations.

• Gather feedback for continuous improvement.

• Set new goals for the coming year, aligning individual objectives with company strategy.

4. Compensation & Rewards Planning

• Audit pay practices for equity and compliance.

• Plan year-end bonuses, merit increases, or recognition programs.

• Benchmark compensation to ensure you’re staying competitive.

5. Compliance & Policy Updates

• Review employee handbook and update policies for new regulations.

• Confirm compliance with FMLA, state laws, and data security requirements.

• Schedule training refreshers on critical topics (e.g., harassment prevention, cybersecurity).

6. Workforce Planning & Talent Strategy

• Forecast hiring needs for the next year.

• Assess succession plans and identify skill gaps.

• Update job descriptions and organizational charts as needed.

7. Prepare for Year-End Reporting

• Reconcile payroll and benefits records.

• Prepare for audits or government filings.

• Ensure all documentation is organized and secure.

8. Celebrate & Communicate

• Recognize employee achievements and milestones.

• Plan a year-end event or team appreciation (even virtually).

• Share company updates and vision for the new year.

Conclusion:

Q4 is your opportunity to wrap up the year strong and set the stage for growth. By tackling these HR priorities now, you’ll reduce risk, boost employee engagement, and start the new year ahead of the curve.

Need support with your year-end HR checklist?

Opus HR Solutions is here to help you streamline processes, stay compliant, and make the most of your people strategy. Contact us for a free consultation!